NATIONAL FITNESS GAMES

Event Terms & Conditions

Team Sales

 

This page (together with the documents referred to on it) sets out the terms and conditions on which we sell event entries on the event registration website www.activenetwork.co.uk which permits you to attend and participate in our National Fitness Games competitions and events (NFG Events). 

 

TEAM CAPTAINS TAKE NOTE: As a team captain, you are confirming that you are responsible for filling your team of four, as well as making sure the entire team entry has been paid for in full, before the allotted deadline of 2 weeks prior to the NFG Event. You are not authorised to submit information on behalf of your teammates and prior to competing, yourself and your teammates will be required to sign the participation waiver (Athlete Waiver and Medical Questionnaire) during the registration process, as well as signing a physical copy on arrival at the venue at the NFG Event.

 

Please read these terms and conditions carefully before registering for an NFG Event on www.activenetwork.co.uk (Event website). You should understand that when you register to take part at an NFG Event, you agree to be bound by these terms and conditions. If you don’t understand any part of these Terms and Conditions, please contact Us:

 

 

You should print a copy of these terms and conditions for future reference. Please understand that if you refuse to accept these terms and conditions, you will not be able to register for an NFG event.

 

PLEASE NOTE: ALL TEAMS THAT PARTICIPATE IN AN NFG EVENT MUST BE MADE UP OF 4 PARTICIPANTS, ALL OF WHOM MUST HAVE JOINED THE TEAM VIA THE EVENT WEBSITE. IF YOU CREATE A TEAM WHEN REGISTERING FOR AN NFG EVENT YOU WILL BE RESPONSIBLE FOR ENSURING THAT THIS TEAM CONTAINS A MINIMUM AND MAXIMUM OF 4 PARTICIPANTS AT LEAST 14 DAYS BEFORE THE EVENT DATE. IF YOUR TEAM IS NOT COMPLETE BY THIS DATE, YOU AND YOUR FELLOW TEAM MEMBERS WILL BE REFUSED ENTRY TO THE NFG EVENT AND NO REFUND WILL BE GIVEN TO ANY TEAM MEMBERS. TEAM NAMES CAN ONLY BE CHANGED UP TO 48 HOURS PRIOR TO THE EVENT. THIS IS TO PROTECT OUR CUSTOMERS AGAINST FRAUD.  REFUNDS CAN ONLY BE GIVEN AS EXPRESSLY SET OUT IN THESE TERMS AND CONDITIONS.

 

A.  Information about Us

www.nationalfitnessgames.com is a site operated by National Fitness Games Limited (We, Our or Us).  We are registered in England and Wales under company number 11427107 and Our registered office address is 1st Floor Healthald House, Marlborough Hill, Harrow, Middlesex HA1 1UD.  Our Trading address is National Fitness Games Limited, Dunstable Lodge, 28 Dunstable Road, Richmond-upon-Thames, Surrey TW9 1UH. 

Our VAT number is [88530161].

 

B.  Your status

By placing an order through our site, you confirm that:

  1. you are legally capable of entering into binding contracts; and

  2. you are at least 18 years old.

 

C.  How the contract is formed between you and Us and your right to cancel

  1. During the registration process, you will have the option of either joining a team or creating a new team. If you are joining a team, you will see the teams available to join and will require a specific password that the team captain created in order to be able to access this team’s information and to ultimately join said team. If you are creating a team, you will become the team captain. After registering your own personal information and creating a team name, password etc., you will have the option of either making payment for just yourself, or for any or all your teammates too. If you are paying on behalf of your teammate(s), once you have confirmed your team and payment amount, you will be sent the pre-paid sign-up links that you will need to send out to your team mates for them to use to register their personal information individually for the relevant event.

  2. You will not be asked to submit Personal Data on behalf of anyone else. Every competitor will be required to register their own personal information.

  3. Every competitior will also be required to sign Our Athlete Waiver and Medical Questionnaire in relation to your participation at an NFG Event during the registration process. You will also each be required to sign a physical copy of the Athlete Waiver and Medical Questionnaire on arrival at the NFG Event. A team captain will not be required to sign this on their teammate(s)’ behalf.

  4. If you are setting up a team, and therefore the team captain, you are able to either make payment on behalf of your teammate(s), or just for your own individual place in the team. Your teammates will be able to either join your team separately or use one of the sign-up links if you have paid on their behalf.

  5. Once you have created a team or made an individual payment you will then receive a receipt and a confirmation e-mail from us acknowledging that we have received your payment & registration. If you have not received an email from us within 48 hours of making the payment, please contact us at info@nationalfitnessgames.com.

  6. If you wish to withdraw from the event you are able to transfer your place to someone else via www.activenetwork.co.uk for a cost of £10.00. Please note that the person you are transferring the place to must meet the participant criteria of the event category you selected when registering as set out above.

  7. If you are entering or joining a team in the NFG elite competition, you will be required to compete in either the NFG Surrey or NFG BodyPower Expo regional events in order to qualify for the Elite Finals Day at Loughborough.

  8. Only the top 10 elite men and women teams from either BodyPower Expo or Surrey Sports Park will make it through to Elite Finals Day - you will be contacted after Surrey if your team is a finalist and has qualified for the Loughborough event.

  9. Elite teams are welcome to take part in both qualifiers – there will then be more chance of qualification through to the Elite Finals Day at Loughborough University

  10. All elite teams that make it through to the Elite Finals Day will be required to re-submit their team online under the same payment conditions as the qualifier events at Surrey Sports Park & BodyPower Expo

  11. Non-elite teams can enter any NFG Event in 2019

  12. No full refunds will be made under any circumstances, including death, relocation, or if you are not able to field a full team.

 

D.  Availability, use and pricing of Teams

  1. You agree that any team places purchased by you are for personal use only and that that the team places may not be resold or offered for resale by anyone whether at a premium or for any other trade purposes.

  2. There are a limited number of team entries (and different types of team categories) available for each National Fitness Games event and competition. Availability of team entries shall be subject to change from time to time at Our sole discretion. You shall be responsible for checking your own details.

  3. Only athletes who have registered online prior to the event will be permitted to compete in the NFG Event. Spectators should have ordered their free spectator ticket online to gain entry.  You must always retain your National Fitness Games wristband on your person, which you will be given on arrival, during each NFG Event.

  4. Ownership of a team entry or any other National Fitness Games event ticket or wristband does not confer any rights (by implication or otherwise) on you to use, alter, copy, or otherwise deal with any of the symbols, trademarks, logos and/or intellectual property belonging to National Fitness Games Limited (National Fitness Games).

  5. All team prices are subject to change. Team entries are sold subject to our right to discount prices at a later date. We reserve all rights in this regard. In the event of discounted team entries, you are not entitled to a refund for the difference, if you have paid a full price for your team entry

E.   NFG Event scheduling

  1. Participant entries are sold subject to our right to alter or vary the published National Fitness Games event programme.

  2. Any published start and finish times at National Fitness Games are estimates only and are subject to change. We are not liable for any change of a published start or finish time.

  3. It is your responsibility to make appropriate arrangements to ensure that you arrive at the venue in enough time in case the event starts early or otherwise and to ensure that you can stay until the close of the event if it overruns. We will not be responsible to make any refund or meet the costs of any alternative travel arrangements or for any loss of enjoyment or other indirect loss because of an Event not running to the precise advertised times.

F. NFG Event cancellations, postponements and Material alterations

  1. In the event of a cancellation, postponement or “Material alteration” of the Event you will be entitled to a refund in accordance with these terms and conditions. Where the cancellation takes place part-way through an Event, you will not be entitled to a refund. Personal arrangements including travel, subsistence and accommodation in relation to the Event which have been arranged by you are made at your own risk and We will not have any liability for any such loss of enjoyment or wasted expenditure.

  2. A “Material Alteration” is a change which in Our reasonable opinion makes National Fitness Games materially different to the Event which purchasers of a National Fitness Games participant entry or any other event ticket could reasonably expect. Changes to times, workouts, how many workouts teams experience during the weekend, workout durations and, to a reasonable extent, workout locations, shall not be considered a Material alteration.

  3. In order to claim your refund, only possible in the event of a cancellation, postponement or Material Alteration, please contact Us via email at finance@nationalfitnessgames.com. Refunds will only be made to the person who registered online. We endeavour to process the refund within 28 days of the cancellation, postponement or Material Alteration.

  4. It is your responsibility to check that the Event has not been cancelled, rescheduled or made the subject of a Material Alteration. Information on such matters will be made available by Us as soon as reasonably practicable on Our site, social media channels, and/or at the venue. Customers are advised that the website cannot always be updated immediately and that circumstances giving rise to cancellation, postponement or Material alterations can sometimes arise immediately prior to an NFG Event.

  5. You shall not be entitled to any refunds except as expressly provided for in these terms and conditions or as otherwise decide by Us at our sole discretion.

 

PLEASE NOTE: ALL TEAMS THAT PARTICIPATE IN AN NFG EVENT MUST BE MADE UP OF 4 PARTICIPANTS, ALL OF WHOM MUST HAVE JOINED THE TEAM VIA THE EVENT WEBSITE. IF YOU CREATE A TEAM WHEN REGISTERING FOR AN NFG EVENT YOU WILL BE RESPONSIBLE FOR ENSURING THAT THIS TEAM CONTAINS A MINIMUM AND MAXIMUM OF 4 PARTICIPANTS AT LEAST 14 DAYS BEFORE THE EVENT DATE. IF YOUR TEAM IS NOT COMPLETE BY THIS DATE, YOU AND YOUR FELLOW TEAM MEMBERS WILL BE REFUSED ENTRY TO THE NFG EVENT AND NO REFUND WILL BE GIVEN TO ANY TEAM MEMBERS. TEAM NAMES CAN ONLY BE CHANGED UP TO 48 HOURS PRIOR TO THE EVENT. THIS IS TO PROTECT OUR CUSTOMERS AGAINST FRAUD.  REFUNDS CAN ONLY BE GIVEN AS EXPRESSLY SET OUT IN THESE TERMS AND CONDITIONS.

G. The NFG Event: access, rules and refusal of entry

1. We reserve the right to refuse you or your team entry to and/or eject you or your team from the NFG Event. We reserve the right to refuse to sell you or your team a team entry or spectator Ticket including (but without limitation) for any of the following reasons:

(i)       health and safety;

(ii)      if you or your team members behave in a manner which (in Our reasonable opinion) has or is likely to affect the enjoyment of other persons at the NFG Event;

(iii)     if you or your team members use (in Our reasonable opinion) threatening, abusive or insulting words towards other National Fitness Games participants or National Fitness Games staff or organisers, or (in our reasonable opinion) behave in a threatening, abusive or insulting way;

(iv)     if (in Our reasonable opinion) you or your team members are acting under the influence of alcohol or drugs;

(v)      if you or any of your team members refuse to sign Our Athlete Waiver and Medical Questionnaire in relation to your participation at an NFG Event;

(vi)     if you or your team members breach any of these terms and conditions.

2. If before or during an NFG Event, you have a complaint in relation to an NFG Event (including without limitation in relation to Your ability to participate in the competition), please contact one of Our or the venue’s stewards as promptly as possible during the NFG Event as complaints are very difficult to deal with after the event.

3.  You shall not bring all or any of the following into the venue of any NFG Event: fireworks, laser pens, laser equipment, any item which We consider could be used as a weapon (including sharp or pointed objects such as knives), illegal substances and/or any other items or substances which (in Our reasonable opinion) pose any danger to any participants, organisers and/or our staff and other representatives (including the venue’s staff and stewards) at the NFG Event.

4.  You must comply with all instructions given to you by Our and/or the venue’s stewards and staff at the NFG Event.

5.  You are not permitted to promote, market, sell or distribute products or services without Our prior written agreement. You shall not bring into any NFG Event any sponsorship, promotional or marketing materials. Anyone engaged in unauthorised promotional activity shall be required to leave the NFG Event venue immediately upon Our request.

6. We take the needs of customers who are disabled or who have other access requirements very seriously and actively encourages people of all abilities to attend the NFG Event. If you will have access requirements for an NFG Event, then please contact Us as early as possible via email to info@nationalfitnessgames.com.

7. You are permitted to bring your own limited supply of food and drink for your own consumption into the NFG Event site but not for resale.

 

H.  Privacy and personal information

  1. Your privacy and personal information are important to us.  Any personal information that you provide to us will be dealt with in line with our Privacy Policy, which explains what personal information We collect from you, how and why We collect, store, use and share such information, your rights in relation to your personal information and how to contact Us and supervisory authorities if you have a query or complaint about the use of your personal information.

  2. Our Privacy Policy is available at https://www.nationalfitnessgames.com/privacy .

 

I.  Limits on Our responsibility to you

1. Except for any statutory responsibility We cannot exclude in law (such as for death or personal injury) or arising under applicable laws relating to the protection of your personal information, We are not legally responsible for:

(i)       losses that were not foreseeable to you and Us when the contract was formed

(ii)      losses that were not caused by any breach on Our part

(iii)     business losses; and

(iv)     losses to non-consumers.

2.  We will not be liable or responsible for any failure to perform, or delay in performance of, any of our obligations to you that is caused by events by any Force Majeure Event.  A Force Majeure Event includes any act, event, non-happening, omission or accident beyond Our reasonable control and includes (without limitation) the following:

(i)       strikes, lock-outs or other industrial action;

(ii)      civil commotion, riot, invasion, terrorist attack or threat of terrorist attack, war (whether declared or not) or threat or preparation for war;

(iii)     fire, explosion, storm, flood, earthquake, subsidence, epidemic or other natural disaster;

(iv)     impossibility of the use of railways, shipping, aircraft, motor transport or other means of public or private transport;

(v)      impossibility of the use of public or private telecommunications networks; and

(vi)     the acts, decrees, legislation, regulations or restrictions of any government.

3.  Our performance under any contract is deemed to be suspended for the period that the Force Majeure Event continues, and We will have an extension of time for performance for the duration of that period.  We will use Our reasonable endeavours to bring the Force Majeure Event to a close or to find a solution by which obligations to you may be performed despite the Force Majeure Event.

 

J.  Severability

If any provision of these terms and conditions are determined by any competent authority to be invalid, unlawful or unenforceable to any extent, such provision will to that extent be severed from the remaining terms and conditions which will continue to be valid to the fullest extent permitted by law.

 

K.  Entire agreement

  1. These terms and conditions, any document expressly referred to in them and any waiver and consent signed by you as an attendee and/or participant of a NFG Event represents the entire agreement between you and Us in relation to the subject matter of any contract for purchase of team entries through Our site (Contract) and supersedes any prior agreement, understanding or arrangement between Us, whether oral or in writing.

  2. We and you each acknowledge that, in entering into a Contract, neither of us has relied on any representation, undertaking or promise given by the other or be implied from anything said or written between us prior to such Contract except as expressly stated in these terms and conditions.

  3. Neither of Us or you shall have any remedy in respect of any untrue statement made by the other, whether orally or in writing, prior to the date of any Contract (unless such untrue statement was made fraudulently) and the other party’s only remedy shall be for breach of contract as provided in these terms and conditions.

 

L.  Our right to vary these terms and conditions

  1. We have the right to revise and amend these terms and conditions from time to time to reflect changes in market conditions affecting our business, changes in technology, changes in payment methods, changes in relevant laws and regulatory requirements and changes in Our system’s capabilities.

  2. You will be subject to the terms and conditions in force at the time that you purchase a team with us, unless any change to these terms and conditions is required to be made by law or governmental authority (in which case it will apply to team purchases previously made by you).

M.  Law and jurisdiction

Contracts for the purchase of team entries through our site will be governed by English law.  Any dispute arising from, or related to, such Contracts shall be subject to the exclusive jurisdictions of the courts of England and Wales.